A selective depository library desiring to dispose of depository material must obtain permission from the regional library. If permission is not granted, the selective must keep the material, but may re apply at a later date for approval to dispose of the items.
Refer to Instructions to Depository Libraries (1992 rev.) chapter 4, parts C J, and chapter 9, part C.
Each page of the list should indicate the following:
- Library Name
- Depository Library Number
- List date and number
- Page number.
The beginning of the list should have a prepared statement indicating the availability of the material,
the deadline for response (6 weeks from the date of mailing), how to direct requests for materials, and
any special instructions. For example:
The following offers are available from [LIBRARY]. Please circle those items desired and return the
list with a self addressed mailing label to
[NAME, ADDRESS].
The list MUST be in SUDOC classification # order.
For non serial pubs, give:
SUDOC Title Date Format if non paper
For serial pubs, supply:
SUDOC Series Title Format if non paper
Holdings for disposal, in numbers, volumes, years,
whatever is appropriate.
If listing materials less than five years old, indicate if they are NON DEPOSITORY or REPLACED by microform.
However, all depository publications remain U.S. Government property. Therefore, the proceeds from such sale must be forwarded to the Superintendent of Documents with a letter of explanation.
It should be noted that no library is required to discard any depository materials.
To facilitate processing time for the regional library, and to encourage selective depositories to establish a routine schedule for weeding, discard lists should be send in the following calendar/SUDOCS number order:
January - Y
February - A
March - C
April - D
May - E, F, G
July - H
August - I, J,September - L
October - M, N, O, P
December – S, T, V, W, X
June and November have been omitted because of vacations and holidays in mid summer and December. Lists should be received by the end of the scheduled month, and a response forwarded by the end of the second month. The Regional reserve the right to slow the flow of lists if there are too many to handle at one time.
The Mississippi State Law Library, as the highest appellate court library in the state, is not required to retain
materials for five years or to discard them through the regional library.
9/93 Presented in draft form to federal depository librarians, who agreed to its adoption.
6/95 Amended to include new microfiche policy.